--- title: "Carrier Settlement & Haulier Self-Billing Software | Fynex" description: "Carrier settlement for hauliers, forwarders and brokers: subcontracted hauliers self-billed or checked against the POD, paid by Faster Payments, every payment tied to the job." url: "/uk/logistics/carrier-settlement" --- Fynex is an AI-native finance operations platform — agentic finance — that automates and orchestrates end-to-end financial workflows for businesses. This page covers carrier settlement for freight brokers: checking carrier invoices against the rate confirmation and POD, and paying carriers on standard or quick-pay terms. Fynex works alongside McLeod, TriumphPay and QuickBooks rather than replacing them. This page is relevant when carriers must be settled per load on their own terms, independently of when the shipper pays, and reconciled either way. # Carrier settlement and *self-billing*, for hauliers Haulier invoices checked against the agreed rate and POD — or self-billed from the job record — hauliers paid by Faster Payments, waiting time carried to the customer invoice, every payment tied to the job. *Freight · carrier settlement.* ## Hauliers want paying in days; customers pay in weeks Paying subcontracted hauliers per job means an invoice to check against the agreed rate and POD — or a self-billed invoice to issue — waiting time to approve, and a payment to match to the job in Xero. Your TMS records the job; matching all of it to the bank and Xero is still a spreadsheet. ## Carrier settlement, self-billing and POD checks Every haulier invoice checked or self-billed, every haulier paid, every payment tied to the job. 1. **Pay every haulier in one run** — Every subcontracted haulier on the run is paid by Faster Payments in a single run — not a bank file you build and reconcile to jobs by hand. 2. **Early payment built in** — Pay a haulier early in the same run, with the cost booked to the job, instead of an invoice-finance provider taking a cut of the margin. 3. **Self-billed invoices from the job record** — Self-billed invoices issued to each haulier from the agreed rate and the POD, under your self-billing agreement — VAT included, nothing billed twice. 4. **Reconcile every job** — Haulier cost, fuel, waiting time and extras post against the job, so every payment ties to the freight it paid for. ## The same job, with the leaks closed Point tools solve part of it. Fynex runs the whole thing on one platform. | The problem | Other platforms (TMS + bank file + Xero) | Fynex | |---|---|---| | Pay many hauliers at once | A bank file per run, matched to jobs by hand. | One Faster Payments run, matched per job. | | Pay before the customer pays | Hand the invoice to an invoice-finance provider. | Early payment in the same run. | | Check or self-bill haulier invoices | Checked against the agreed rate by eye. | Self-billed from the job record. | | Handle waiting time and extras | Tracked off-system, often never billed. | Paid on the same job, carried to the customer invoice. | | Reconcile to the job | Matched in a spreadsheet later. | Every payment tied to the job. | ## Questions, answered ### What is carrier settlement software? Carrier settlement software pays the hauliers a haulage business, forwarder or broker owes and ties each payment to the job it covers. It checks the haulier invoice against the agreed rate and proof of delivery — or self-bills it — pays every haulier in one run and reconciles each payment to the job in your books. Fynex does this beside the TMS you already run, such as Mandata or MyTrucking. ### What is carrier settlement, and how does Fynex run it? Carrier settlement is paying every haulier for the jobs they ran. Fynex pays them all by Faster Payments in one run, with each payment tied to the job it paid for — replacing the per-run bank file and the manual job reconciliation behind it. ### How does early payment work for hauliers? Early payment is paying a haulier before your customer has paid you. Fynex builds it into the same payment run, so you pay early without handing the invoice to an invoice-finance provider — and every early payment is reconciled to the job. ### Can Fynex replace our invoice finance? It can fold it into your own payments. Instead of selling invoices to an outside provider, you advance against the invoice through Fynex and keep the spread, with every advance tied to the job. ### Does Fynex reconcile fuel, waiting time and extras? Yes. Haulier cost, fuel, waiting time, extra drops and other extras post against the job, so what a job invoiced and what it cost tie out automatically, and haulier payments stop being matched to jobs in a spreadsheet. ### What is self-billing in haulage? Self-billing is when you, the customer, raise the invoice on your haulier's behalf instead of waiting for theirs, under a written self-billing agreement as HMRC requires. It stops disputed rates and duplicate invoices, because the invoice comes from your own job record. Fynex issues the self-billed invoice from the agreed rate and POD, pays it by Faster Payments and posts it to Xero. ### How do hauliers pay subcontracted hauliers? Most pay by bank transfer on 30-day terms or longer after the POD and the haulier's invoice arrive, often with early payment offered for a fee. Fynex checks each invoice against the agreed rate and POD — or self-bills it — pays every haulier in one Faster Payments run and ties every payment to its job. ### What is a POD in haulage? A proof of delivery (POD) is the signed record that the goods arrived — who signed, when, and in what condition. It's what most hauliers and their customers need before an invoice is raised or paid. Fynex matches each job to its POD, invoices the customer the day it clears, and pays or self-bills the haulier against it. ### Does Fynex work with Mandata or MyTrucking? Yes. Mandata or MyTrucking keep running jobs and PODs; Xero stays your books. Fynex reads the job and the POD, self-bills or checks each haulier invoice, pays by Faster Payments and posts the result to Xero. ### Does Fynex work with our invoice-finance provider? Yes — beside it, not instead. Your provider keeps funding the invoices you choose to finance. Fynex reads its remittances and netted payments, ties each fee back to its job, and shows what each one did to your margin per job. ### Can settlement connect to our TMS? Yes. Settlement runs can be raised and read from the system you already plan loads in — the [payouts section of the API reference](https://docs.fynex.ai/payments-api/v1/docs/payouts) documents creating and tracking a payment run, and [reconciliation](https://docs.fynex.ai/payments-api/v1/docs/reconciliation) covers matching what was paid back to the loads behind it. ## More guides for hauliers Each guide covers one part of a load's money. Start with one, or run them all. - **Payouts** — How Fynex pays contractors and hauliers by Faster Payments, on your schedule. ## Find what you're leaking, for free Send us your setup. We run a free diagnostic and show you what your payment stack costs you today. > One recent diagnostic found £2M in hidden fees across 10 processors for a proptech client. ## Your money, held under a licence, not a promise Fynex is Merchant of Record, so the payment risk on every customer payment and haulier payment sits with us, not your business. - **Your funds, safeguarded** — Customer funds are held by Fondy Ltd, an FCA-authorised e-money institution (FRN 900705). - **PCI DSS Level 1** — The highest card-data security standard, on by default. - **Audit logs** — Every movement traceable and ready for review. - **Built-in KYC / KYB** — The switch that turns the business on. ## Pay every haulier. *Paid on terms, matched per job* --- The AI finance layer for platforms and operators. It runs the money chain and keeps more of it in your business. One platform instead of a dozen. 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