--- title: "Property Maintenance Contractor Payments & Invoices | Fynex" description: "Pay heating, cleaning, plumbing and security contractors against the job, match every maintenance invoice to the property, and carry it onto the landlord statement — beside Arthur, Re-Leased or Xero." url: "/uk/property/field-service-payments" --- Fynex is an AI-native finance operations platform — agentic finance — that automates and orchestrates end-to-end financial workflows for businesses. This page covers maintenance vendor payments in property management: vendor invoices matched to the work order, paid by ACH and carried onto the owner statement. Fynex works alongside AppFolio, Buildium, Yardi and QuickBooks rather than replacing them. This page is relevant when a property manager pays maintenance vendors and needs each invoice matched to its work order and shown on the owner statement. # Maintenance contractor payments, *matched to the job* Contractor invoices matched to the job and the property, approved, paid by Faster Payments and carried onto the landlord statement — contractor payouts without the month-end matching. *Property management · vendor payments.* ## Every contractor invoice is a separate payment, and every repair line a landlord's question A letting or managing agent pays dozens of heating, cleaning, plumbing and security contractors a month. Each maintenance invoice has to be matched to its job and property, checked against the landlord's approval limit, paid, and shown on the landlord statement — across Arthur or Re-Leased, the client account and Xero. When the invoice doesn't ride with the statement line, the landlord calls and someone digs through email for it. ## Contractor payments matched to jobs Every maintenance invoice matched, approved, paid and shown to the landlord. 1. **Match every maintenance invoice to the job** — Each contractor invoice is matched to its job, property and unit, and checked against the landlord's approval limit before it's queued. 2. **Pay every contractor in one run** — Heating, cleaning, plumbing and security contractors paid by Faster Payments in one run, on your schedule or by rule — contractor payouts without a transfer per contractor. 3. **Put the invoice on the landlord statement** — Each repair line on the landlord statement carries the contractor invoice and job reference, so the landlord sees what they paid for. 4. **Every contractor payment in Xero** — Each payment posted to Xero against the property and the landlord, with the invoice attached. ## The same job, with the leaks closed Point tools solve part of it. Fynex runs the whole thing on one platform. | The problem | Other platforms (Your software + Xero + email) | Fynex | |---|---|---| | Pay many maintenance contractors at once | A separate payment per vendor, matched later. | One Faster Payments run, matched to jobs. | | Match maintenance invoices to jobs | Matched by hand, reconciled late. | Every invoice matched to its job and property. | | Approval limits | Checked from memory, if at all. | Invoices over the landlord's limit held for approval. | | Repair charges on the landlord statement | Line item with no invoice. | Job reference and invoice attached to the line. | ## Questions, answered ### Can Fynex pay our maintenance contractors? Yes. Heating, cleaning, plumbing, gardening and security contractors are paid by Faster Payments in one run, on your schedule or by rule, once each invoice is matched to its job and approved. It replaces the payment-per-contractor routine, and every payment is logged against the property, the unit and the landlord it's charged to. ### How do I pay maintenance contractors from Arthur or Xero? Arthur records the job and the contractor invoice; Xero records the payment. What sits between them is the check of the invoice against the job, the landlord's approval limit and the client account — and the landlord statement still needs the invoice behind each line. Fynex works across them: it matches each maintenance invoice to its job, holds anything over the approval limit, pays approved invoices by Faster Payments and puts the invoice on the landlord statement. ### What is a contractor invoice in property management? It's the contractor's bill for a specific maintenance job, tied to the job the agent raised: the property and unit, the work done, labour, materials and the agreed rate. Matching the invoice to its job before payment is how an agent proves each repair charge to the landlord and avoids paying the same job twice. ### Do letting agents have to give landlords contractor invoices? Management agreements usually give landlords the right to see the invoices behind the charges on their landlord statement, and landlords ask whenever a repair line looks high. Whatever your agreement says, attaching the contractor invoice and job reference to each statement line answers the question before it's asked. Fynex does that for every repair it pays. ### Does Fynex handle subcontractor invoice matching? Yes. Each contractor and subcontractor invoice is matched to its job, property and unit, so contractor payouts and your books reconcile automatically instead of through a month-end spreadsheet. ### Does Fynex post contractor payments to Xero? Yes. Every contractor payment is posted to Xero against the property and the landlord as it's paid, with the invoice attached — nothing re-keyed, nothing duplicated. ### How is this different from field-service management software? Field-service management tools (scheduling, dispatch, jobs) run the work, and your property software keeps the ledger. Fynex works across them: it matches each contractor's invoice to the job, pays approved invoices by Faster Payments, puts the invoice on the landlord statement and posts the payment to Xero. ### Can this connect to the system we already use? Yes. Payment runs can be raised from your own property or job system rather than by hand — the [Payments API reference](https://docs.fynex.ai/payments-api/v1/docs) documents [payment runs](https://docs.fynex.ai/payments-api/v1/docs/payouts), and [webhooks](https://docs.fynex.ai/payments-api/v1/docs/webhooks) for getting each result back into your system the moment it lands. ## More guides for letting and managing agents Each guide covers one part of the month-end. Start with one, or run them all. - **Payouts** — How Fynex pays contractors and hauliers by Faster Payments, on your schedule. ## Find what you're leaking, for free Send us your setup. We run a free diagnostic and show you what your payment stack costs you today. > One recent diagnostic found £2M in hidden fees across 10 processors for a proptech client. ## Every payment moved under a licence, not a promise Fynex is Merchant of Record for the payments it moves, and reconciles your client account rather than replacing it. - **E-money permissions via Fondy** — Fondy Ltd (FCA FRN 900705) covers every payment we move. - **PCI DSS Level 1** — The highest card-data security standard, on by default. - **Audit logs** — Every movement traceable and ready for review. - **Built-in KYC / KYB** — The switch that turns the business on. ## Pay every contractor. *Every repair line, matched to its invoice* --- The AI finance layer for platforms and operators. It runs the money chain and keeps more of it in your business. One platform instead of a dozen. 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