Payment reconciliation
Payment reconciliation matches the money that actually arrived in your account against the invoices, orders and payouts it was meant to settle.
Payment reconciliation is the work of matching the money that actually landed in your account against what it was supposed to settle — invoices, orders, payouts and fees — so your books reflect reality, not what you expected to happen.
How it works
- Pull the payments that hit your account (across every processor and bank).
- Match each one to the invoice, order or payout it belongs to.
- Flag anything that doesn’t tie out: a partial payment, a missing fee, a duplicate, a payout that never arrived.
Done by hand, this is a spreadsheet and a lost afternoon. Done continuously, it’s the difference between knowing your cash position and guessing it.
Why it matters
Unreconciled payments hide real problems: a customer who paid 80% and was marked paid in full, a processor fee you never accounted for, a payout that bounced. The gap doesn’t announce itself — you find it only when you go looking.
How Fynex does it
Fynex matches every payment to its invoice and books it automatically, so reconciliation is a state your ledger is always in rather than a task you run. See invoicing and auto-reconciliation.